Minutes of Meeting 10th April 2017

Apr 10, 2017

Minutes of Rotary Club of Gloucester’s Council meeting on Monday, April 10th 2017

Club number 19313 | Charity number 274097

1. PRESENT

Martin Henshaw, David Seed, John Weygang, Jan Layton-Smith, Sue Smith, Amanda Chamberlayne, Ian Stuart and John Lovell

2. APOLOGIES

Peter Nesbitt, John Smith, Chris Soane and Jeremy Keck

3. MINUTES

The minutes of the March meeting were signed without amendment

4. MATTERS ARISING

None

5. PRESIDENT’S REPORT

  • President Martin said that in addition to the £100 club contribution to the Tiptree ‘Purple4Polio’ challenge, club members had added an additional £92. John W would execute a cheque accordingly.
  • Martin said he was willing to support Rotary at Kingsholm’s Technology Challenge project but to date was still awaiting a response.
  • Martin thanked those who had supported his visit to the Hindu Temple at Swindon in aid of the Jaipur Limp Project. The entertainment, a raffle and a meal had raised over £2,000. He praised club member David Seed who has played a central role in the success of this project in the UK over many years.
  • It was agreed that it would be unnecessary to re-print the club handbook again during the next Presidential year. Any changes could be done via e-mail.
  • Martin said there had been no response to his circular asking members to consider being a governor of Tuffley Primary School.
  • Martin commented briefly on the District Conference in Torquay which he described as ‘jolly good’ but also commented on the lack of younger members present.

6. IMMEDIATE PAST PRESIDENT

Ian S commented on the recent centenary meeting. He said the permanent memorial (re-erecting the old Market Gates in Kings Square) was anticipated to cost around £40,000. In view of the cost the sub-committee headed by Matt Cass was looking at alternatives including a charitable project with a school/hospital which could attract supporting Rotary grants. Any suggestions should be forwarded to Matt. Ian added that he was also addressing the need for a Fundraising committee to raise funds for the centenary. One further spin off was a new website ‘Rotary in Gloucester’ which would pull together all the contributions which the four city clubs were making in the city. This would set the scene for the centenary events in 2020.

7. PRESIDENT ELECT’S REPORT

Sue reported on her recent meeting with the incoming presidents of the other clubs in Gloucester particularly in the light of the comaraderie expressed with their involvment in the Rotary Community Awards. There would be a further meeting shortly – this time with the assistant district governor.

8. SENIOR VICE-PRESIDENT’S REPORT

No report

9. SECRETARY’S REPORT

The following leaves of absence were agreed:-

John Weygang from May 1st to June 7th.

Jan L-S from May 19th to June 23rd (when it is hoped that Colin Rogers will handle apologies)

10. TREASURER’S REPORT

In the absence of the treasurer there was a discussion about membership subscriptions for Rotary year 2017/18. David Seed reported that Rotary GB&I had increased subs by £8 this year and then £2 and £3 in the next two years. In addition Jan L-S said that the price of meals would increase by 50p at the start of May. Taking these increases into consideration a rise of £10 in membership subscriptions seemed inevitable. Various members also queried whether there should be a further levy to meet centenary costs even though the exact amount of such costs were, as yet, unknown. It was agreed that John W take all these comments to Jeremy K when he returns from holiday. It was anticipated Jeremy would then circulate council members with a recommendation for next year’s subscription prior to the club’s AGM on the first Friday in May.

11 CLUB COMMITTEES

Membership

In Peter N’s absence the secretary reported that Richard Wright had been interviewed by Graham Howell and Peter, informed of the structures and procedures of our club and the financial obligations of members. Peter said that both he and Graham H regarded Richard as an excellent prospective member. The council agreed to Richard’s membership and he secretary will be publishing a seven day letter to members so Richard’s induction may go ahead.

Fundraising

Amanda said that car parking collections plus projected sums from Tree of Light, Christmas Collections and the Salvation Army concert were expected to be around £21,920. There were still two more rugby matches and two concerts at Kingsholm to go and income from the Tall Ships festival at the end of May. Separate from this sum income for the homeless and vulnerable stood at £14,126.24 (largely raised at the initiative of the president but under the auspices of Rotary). Much of the latter had already been spent on showers at the homeless centre.

Fellowship/House

Jan L-S reported that Wall’s had agreed to provide a £7 a head buffet for the Rotary Community Awards presentation ceremony on June 23rd. There would be no difference in the room hire charge despite the use of a larger room. A maximum of 90 people would be present of whom 50 will be guests – paid for by our club. Each recipient charity would be restricted to two representatives. Guest of honour would be the county’s Lord Lieutenant Dame Janet Trotter.

Jan also said that Wayne Davis chairman of the Wall’s club had asked if it might be possible for the mother of Emily Gardener – the girl who died in a speedboat accident in Devon – to talk to the club. Her death prompted her parents, Clive and Debbie Gardner, to launch Emily’s

Code, which highlights safety issues for small boat owners and users, at the Royal Yachting Association (RYA) Suzuki Dinghy Show in London. This was agreed and a slot will be sought in the club’s timetable.

In order to overcome a shortage of space for storing and moving Rotary items it was suggested Jan approach Robert Hall or Bob Short to see if they could help

International

The President said John Smith was having a meeting in Fiji with Peter Drysdale this month to see if he can progress a memorial project in memory of Colin Eynon.

Sue S said that Ken Watson had indicated he wanted to step down from organising the Aquaboxes. Members paid a tribute to Ken’s work on the porject over many years and suggested that International be asked to consider either someone to take over from Ken or a different project altogether.

Community/Youth

No report this month.

Sports/Social

Sue S reminded members of the Senior Citizens’ Party on April 23rd but said that King’s School had indicated that such party could only be held on a Saturday in future. Various suggestions were made as to an alternative venue which Sue will investigate.

Sue said that Robert Hall had agreed to head up the Sports and Social Committee next year.

Communications

No report this month.

Any Other Business

None

Date of next meeting – May 8th at Matt Cass’s new office at Barnwood Fields at 6pm when Sue Smith will chair.

The end of year supper will be held at President Martin’s home on Monday, June 12th.

Council Minutes

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